Health & Safety Statement


Our policy is to provide and maintain safe and healthy working conditions, equipment, and systems of work for all our members, employees and volunteers, and to provide such information, training, and supervision as they need for this purpose.  We also accept our responsibility for the health and safety of other people who may be affected by our activities.

The allocation of duties for safety matters and the particular arrangements which we will make to implement the policy are set out below.

The policy will be kept up to date, particularly as the organisation changes in nature and size, to ensure our responsibilities are met in relation to:

  • Health & Safety at Work Act (1974)
  • Management Regulations (1992)
  • Other relevant current legislation.

To ensure this, the policy and the way in which it has operated will be reviewed every year.


Overall and final responsibility for health and safety in the LINk is that of the Steering Group. 

The LINk Manager is responsible for this policy being carried out at the LINk's premises at Community Action Derby (Charnwood Street, Derby) and for the preparation, implementation, and review of risk assessments and safe work practices at any premises used in connection with the LINk's activities. 

All LINk members, employees and volunteers are responsible for bringing to the attention of the Link Manager/Steering Group any deficiencies in safety arrangements and must co-operate with any measures introduced by the LINk in respect of Health and Safety.

The following individuals have specific duties for safety in particular areas:
Mark Blaney - LINk Manager
Chris Nicholas - Health & Safety Officer.



All members, employees, and volunteers have the responsibility to co-operate with officers and managers to achieve high standards of safety within their areas of activity and to take reasonable care of themselves and others.  Deficiencies or defects in current arrangements must be reported to the LINk Manager.

Consultation between members, management and staff is provided by:

  • Staff meetings
  • Members' meetings
  • Staff supervision
  • Appraisal



All accidents are reported to the LINk Manager and recorded in the accident book.

Reportable accidents are recorded on form F2508A and brought to the attention of the Manager for notification to the Local Authority: Derby City Council Environmental Health Services, Celtic House, Friary Street, Derby. DE1 1QX.  Tel: (01332) 716163.

Unusual incidents including "near-misses" are also reported as soon as possible to the LINk Manager for review of current arrangements.


The First Aid Box is located in the 3SP Office on the first floor of 31 Charnwood Street.
The qualified first aider is Mark Blaney.


(The LINk, as a tenant of Community Action Derby, operates a no smoking policy in its premises.)

All staff will be advised of the Community Action Derby fire action procedure, location of fire alarms, and fire exits at their induction.

Fire evacuation drills are arranged by the Community Action Health & Safety Officer and practised at least annually, and records maintained by the Community Action Health and Safety Officer of the evacuation time.  When visiting other organisations' premises, LINk personnel will comply with that organisation's Fire Evacuation Procedure.


All Staff will monitor that:

  • safe stacking and storage methods are followed;
  • standards of cleanliness and hygiene are maintained in kitchen areas;
  • waste is disposed of safely in appropriate containers;
  • corridors, meeting rooms and exits are kept clear and free of obstruction;
  • equipment in your work area is in good working order.

Employees will ensure that they co-operate with all reasonable requests from their line manager to ensure the above standards are maintained.


Electrical equipment is inspected annually by the Community Action Health & Safety Officer and the Health & Safety Representative.

The Health and Safety Officer will ensure a risk assessment is prepared and safe work practices are in place to ensure trailing wires are covered and fastened down, portable equipment is placed in a safe position, regular visual checks of equipment are made, and equipment faults are reported and corrected.

Employees must visually inspect equipment they use and report any defects or faults to the LINk Manager, who will liaise with the Community Action Health and Safety Officer.

Equipment for hire or use by visitors will be inspected visually prior to the event for loose connections and faults to plugs or cables.  Equipment with known faults will not be used.


The LINk offers to all display screen users a free eye test with a designated optician on request where this is not related to a regular optician's appointment.

Line managers will involve their employees in assessing their workstation and ensuring it meets their individual needs.

Information in adjusting their workstation and good work practices will be available from the Community Action Health and Safety Officer.


Risk will be reduced as far as reasonably possible by monitoring and review of all LINk work tasks.  The LINk Manager will ensure a risk assessment is prepared of any specific LINK activity where a potential risk has been identified and agree with members, employees and volunteers safe work practices.  These work practices will be reviewed to meet individual needs particularly where changes in health indicate they are not appropriate.  Members, employees and volunteers must bring to the attention of the LINk Manager any health problems which may be affected by their LINk activities.


All members, employees and volunteers will complete an induction programme with information about health and safety arrangements within the organisation.  Any updates or changes to these arrangements will be discussed at meetings and supervision sessions.  Members and Staff will be offered further Health and Safety training to support their identified needs appropriate to their work tasks.


Partner organisations using the LINk's premises will be informed that they must comply with the requirements of the Health & Safety at Work Act 1974 and that their employees, trainers, trainees and volunteers are made aware of their own duties and liabilities under the Act.  Information will be made available of known hazards on the premises and of the LINk's emergency procedures.


Information and advice on Health & Safety arrangements should first be sought from the LINk Manager, who reports to the LINk Chair in respect of Health and Safety matters.

If further information is required, contact Derby City Council Environmental Health Services, Celtic House, Friary Street, Derby. DE1 1QX.  Health & Safety Hotline Tel: (01332) 716163.